Privacy Policy

Effective Date: 10/1/2026

AJKA Karate Association International, known as AJKA-International or AJKA-I (“we,” “us,” or “our”), respects your privacy. This Privacy Policy explains how we collect, use, and disclose personal information through https://ajka-i.com/ and related communications, applications, subscriptions, and transactions.

This policy describes our practices. Independently operated karate clubs, international affiliates, and event organizers may have their own privacy policies governing information they collect.

1. Information We Collect

Information You Provide

Depending on your interaction with us, we may collect:

  • Contact information: Your name, mailing address, email address, and telephone number.
  • Newsletter information: Your name, email address, preferred language, and subscription preferences.
  • Membership and training information: Your club, instructor, karate rank, registration number, training history, qualifications, and program participation.
  • Application information: Date of birth, sex, education, occupation or school, signature, and other information requested on program applications.
  • Health information: Information you provide on applications about an illness, disability, or other condition relevant to participation or accommodations.
  • Event and volunteer information: Registration details, availability, relevant experience, and information submitted when inquiring about camps, seminars, tournaments, volunteering, or other activities.
  • Donation information: Donor contact details, donation amount, transaction information, and preferences provided by you or our fundraising platforms.
  • Communications: Information contained in messages, questions, and other correspondence.

Please provide another person’s information only when you have appropriate authority or permission. Avoid sending unnecessary sensitive information through general inquiries.

Information Collected Automatically

Our website and service providers may collect technical information such as your IP address, browser type, device information, pages viewed, referring website, and visit dates and times.

Cookies and similar technologies may also collect information, as described below.

2. How We Use Information

We use personal information to:

  • Respond to inquiries and provide requested assistance.
  • Administer memberships, instructor training, applications, qualifications, and related records.
  • Coordinate camps, seminars, tournaments, volunteer activities, and other programs.
  • Process donations, acknowledge contributions, and maintain financial records.
  • Send newsletters, organizational news, event announcements, and fundraising communications when you subscribe or as otherwise permitted by law.
  • Communicate about applications, registrations, donations, and changes to scheduled activities.
  • Address participation needs and accommodation requests.
  • Operate, secure, and improve our website and organizational services.
  • Meet legal obligations, resolve disputes, and protect people and organizational resources.

We do not sell or share information we collect via any forms on the website.

3. Donations and Payments

Our website links to third-party donation services, including Givebutter and PayPal. Information you submit through these services is handled under their applicable privacy policies and terms.

We may receive donor contact information, contribution amounts, transaction status, and other information needed to acknowledge and administer donations.

Please do not send full payment card or bank account details through email or general website inquiries.

If a fundraising platform offers public donor recognition, review its visibility settings before submitting your donation.

4. How We Share Information

We may disclose personal information to:

  • Authorized personnel and program administrators who need it to perform organizational duties.
  • Relevant instructors, clubs, affiliates, or event organizers when reasonably necessary to administer a membership, application, training program, or activity you request.
  • Service providers supporting website hosting, email delivery, donation processing, recordkeeping, security, and other operations.
  • Legal authorities or other parties when required by law or reasonably necessary to address fraud, protect safety, enforce agreements, or protect legal rights.
  • A successor organization in connection with a merger, reorganization, or transfer of organizational operations, subject to applicable legal requirements.

We do not sell or share information we collect via any forms on the website.

5. Cookies and Third-Party Services

Our website and third-party services may use cookies or similar technologies to support website functionality, remember preferences, maintain security, or measure website usage.

The website uses Google Tag Manager to manage website tags. The information collected depends on the tools configured through it.

Our website also includes Google Maps content and links to external services. Embedded content may collect technical information or use cookies under the provider’s privacy policy.

You can manage cookies through your browser settings and, where available, the website’s cookie preference controls. Disabling cookies may affect some features.

6. Email Preferences

You can unsubscribe from newsletters and promotional or fundraising emails by using the unsubscribe link in those messages or contacting us.

We may still send necessary communications concerning an existing application, membership, registration, donation, or inquiry.

7. Children and Youth Participants

Our website’s subscription and inquiry features are intended for adults, including parents, guardians, and instructors arranging youth participation.

For youth programs, information about a minor should be submitted by a parent or guardian, or through an authorized process with appropriate parental involvement.

We do not knowingly collect personal information directly from children under 13 through the website without legally required parental notice and consent. If you believe a child has submitted information without appropriate authorization, contact us so we can investigate and take appropriate action.

This policy does not replace parental permissions, participation waivers, or separate notices required for youth programs.

8. International Activities

AJKA-I works with an international karate community. Depending on your inquiry or program participation, information may be handled by relevant personnel, service providers, or affiliates in other countries, where privacy laws may differ.

Where applicable law requires safeguards for international transfers, we will use the required safeguards.

9. Information Retention and Security

We retain personal information for as long as reasonably necessary to fulfill the purposes described in this policy, maintain appropriate membership and qualification records, meet legal and accounting obligations, and resolve disputes.

Retention periods vary depending on the information and its purpose.

We use reasonable administrative, technical, and organizational safeguards designed to protect personal information. No internet transmission or electronic storage system is completely secure.

10. Privacy Requests

You may contact us to request access to, correction of, or deletion of personal information we maintain about you.

Depending on your location and applicable law, you may also have rights to obtain a copy of your information, restrict or object to certain processing, withdraw consent, opt out of certain disclosures, or complain to a privacy regulator.

We will handle requests as required by applicable law. We may need to verify your identity or authority before responding. Some records may need to be retained for legal, financial, or legitimate administrative purposes.

11. Other Websites and Organizations

Links to independent clubs, event organizers, donation platforms, and other websites are provided for convenience. Their privacy practices are governed by their own policies.

Please review those policies before submitting personal information.

12. Changes to This Policy

We may update this Privacy Policy as our activities, practices, or legal obligations change. Updates will appear on this page with a revised effective date. We will provide additional notice or obtain consent when required by law.

13. Contact Us

For privacy questions or requests, contact:

AJKA International
USA Administrative Headquarters & Membership Services
Attention: Privacy Requests / Rob DeAngelis
6147 Upper York Road
New Hope, PA 18938

Email: rdeangelis@ajka-i.com
Phone: (215) 519-9310
Website: https://ajka-i.com/

A 501(c)(3) Nonprofit Organization